Digital Records Management provides document management storage solutions - Document scanning services, OCR, document imaging and document conversion to CD-ROM for document archiving

Since you can store over 15,000 pages or the contents of a four-drawer file cabinet onto one CD-ROM, there is no need for boxes piling up in your office or off-site storage facility. You'll never waste another dime storing your documents or retrieving documents from storage facilities. Never again will projects be delayed because of missing or unavailable documents.

7.5% of all documents get lost, 3% of the remainder get misfiled*
A typical worker spends thirty minutes to two hours a day searching for documents*
The average cost to find a misfiled document is $120.00*
The average cost to reproduce a lost document is $220.00*
The average document is reproduced 19 times*

*Source:Coopers & Lybrand

Digital Records Management uses the most advanced hardware and our own software to convert your paper files, books and catalogs to CD-ROM or DVD. We'll sort your documents, remove staples and unfold corners. The image is then captured to maintain quality. Next, the image is enhanced and checked for skew. The results are examined for quality and then key indexed to your specifications. Using our own software, we can index files by case number, file number or whatever you require. Security passwords for file access are available as well. The finished CD-ROM or DVD is sent to you and, if requested, we will store copies of your vital data in a remote, secure location. Your data will always remain confidential. The original paper documents will be returned, recycled or destroyed.

Viewing your documents on CD-ROM/DVD

There is no special software required to view your documents on a CD-ROM. Documents are often stored in .PDF file format. This format is readable using one of many free software applications such as Adobe Acrobat. The print quality is excellent, however, the document is not editable. Should you need to edit your digital documents, we can use optical character reading (OCR) software to produce .TXT or .DOC files.

Convenience

If you don't want your documents to leave the office or you have a large scale document conversion, Digital Records Management can provide you with on-site service. We will come to you when it is convenient for you. We are also distributors of the scanning hardware and software necessary to complete a project yourself. Since we've used this equipment ourselves, we can recommend the right equipment for the job.

Serving industry, nationwide

We serve the medical industry, entertainment industry, law firms, insurance companies, government institutions, Fortune 500 Companies, architectural firms, school districts, financial services businesses and any business small or large. Call or E-mail us today for a free quote.